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Add Asset (Add Vehicle / Add Gear)

The Add Asset page is where you create a new vehicle or gear item in your account. Once created, you can assign it to a garage, add documents, log readings/expenses, and create maintenance tasks.

Platform

#Add Asset (Add Vehicle / Add Gear)

The Add Asset page is where you create a new vehicle or gear item in your account. Once created, you can assign it to a garage, add documents, log readings/expenses, and create maintenance tasks.

#How to get here

Common entry points:

  • From Vehicles & Gear: tap the + button → choose Add vehicle or Add gear / add asset
  • From Garage Details: open the garage’s manage menu → Add Vehicle / Add Gear

#What you see on this page

#1) Domain (required)

At the top, select a Domain (what kind of thing you’re adding), such as:

  • Automobile (car/truck/etc)
  • Aircraft
  • Watercraft
  • Appliance
  • Equipment

After you select a domain, the page reveals the fields relevant to that type.

#2) Identifier + Lookup (optional, domain dependent)

Some domains support scan + lookup to prefill details.

Examples:

  • Automobiles: VIN
  • Aircraft: Tail number

When available, you may see:

  • A scan button (camera/photo-based) to capture the identifier
  • A lookup action that fetches details to help prefill make/model/year
  • A Lookup results card you can review before applying

Privacy note: Lookup sends the identifier to MaintenanceFreak to prefill metadata before creating the asset.

#3) Basic details (required/optional depending on domain)

Typical fields include:

  • Make
  • Model
  • Year
  • Identifier (VIN / Tail number / HIN, etc)

If lookup is available, these fields may be prefilled after you confirm lookup results.

Use Nickname to make items easy to recognize in lists (for example, “Daily Driver”).

#5) Garage selection (required for most consumer flows)

For consumer accounts, a garage assignment is often required so tasks, documents, and collaboration are scoped correctly.

  • If you have garages you can edit (captain/member), you’ll be able to select one.
  • If you don’t have any eligible garages yet, you’ll be prompted to create a garage first.

See: Garages → Add a new garage

#6) Create asset

Tap Create asset to save.

If the form is incomplete, the page will highlight what’s missing.

#Primary workflows

  1. Open Add Asset
  2. Choose a vehicle domain (Automobile / Aircraft / Watercraft)
  3. (Optional) Scan the identifier (VIN/Tail number)
  4. (Optional) Run Lookup and confirm the results
  5. Confirm Garage selection
  6. Tap Create asset

Next steps:

#Create gear (appliances/equipment)

  1. Open Add Asset
  2. Choose Appliance or Equipment
  3. Select a type (or “Other” if needed)
  4. Enter the core details
  5. Select a garage (if required)
  6. Tap Create asset

#Troubleshooting

  • Scan button is disabled
    • Grant camera permission in your device settings and try again.
  • No garage options
    • You may only have viewer access, or no garages yet. Create a garage or ask the garage captain to upgrade your role.
  • Lookup results already applied
    • Change the identifier value before trying lookup again.

#Platform behavior

#iOS

  • The workflow and labels on iOS follow this page as written.
  • Controls (pickers, sheets, and permissions dialogs) use native iOS presentation.
  • VIN/tail-number scan uses iOS camera permission. If denied: Settings > Privacy & Security > Camera > MaintenanceFreak.

#Android

  • The workflow and labels on Android follow this page as written.
  • Controls (pickers, sheets, and permissions dialogs) use native Android presentation.
  • VIN/tail-number scan uses Android camera permission. If denied: Settings > Apps > MaintenanceFreak > Permissions > Camera.

#Web

  • Web route: /assets/new.
  • Asset creation is a full web form with required garage assignment and validation before save.
  • After create, continue in /assets and asset detail workflows.